Privacy Policy
What is this privacy policy for?
EFN is committed to protecting your personal information, being transparent about what data we hold and giving you control over how we use it.
The purpose of this privacy policy is to give you a clear explanation about how EFN collects and uses information we collect about our members, supporters and other actors in the environmental and philanthropy sectors.
It is important for you to read this policy in full to understand what information we hold about you, how we may use it and how you can access, update and delete your personal information. However, if you don’t have time to read the whole policy now, here are the main reasons we collect different types of information:
- To contact current and potential environmental funders about upcoming events and resources that may be of use to them and to keep them abreast of current environmental and philanthropic issues.
- To understand which funders are supporting which kinds of issues, so that we might help make connections between funders when they request it.
- To conduct our ‘pulse-taking’ research into the state of the sector (for example, see our reports Passionate Collaboration? [2013] and What the Green Groups Said [2017]).
- To understand who is attending which events we organise, and to monitor the kinds of events that are most popular with/useful to funders.
- To monitor and evaluate usage of our website.
What information will EFN collect about me and how will it use it?
EFN does not collect data on website users, except in aggregate through Google Analytics. We do collect information from those who attend our events. We will also keep the names and organisations of those who ask us notto contact them, so that we can be sure not to contact them. We may collect and hold the following information about you:
- For funders, we may collect and hold your email address, organisation name, job title, first and surnames, and any EFN events you have attended. We may also keep notes on your philanthropic interests (if you have notified us of them) so we know which of our events to invite you to attend. We will use this information to contact you with EFN newsletters, inviting you to events, alerting you to useful resources and keeping you abreast of environmental issues. We will never share your information with a third party without your permission.
- For individuals whom we think might be interested in environmental philanthropy, we may collect and hold your email address, organisation name, job title, first and surnames, relevant notes (for example, environmental or philanthropy interests) and any EFN events you have attended. We gather this information from the public domain, from introductions from our members and contacts, or by individuals giving us their details. We carry out research to ensure that we only contact you if you are likely to have an interest in our work, and to tailor our event invitations and other communications to your interests. We will never share your information with a third party without your permission. We will never send you mass communications without your permission and you will always be able to unsubscribe from our mailings.
- For sector leaders (non-funders), if you complete one of our surveys of the sector, we will collect and hold all of the information requested in the survey, from your name and organisation to your organisation’s financial information and your responses to our questions about the state of the sector. The information will not be shared with any third party, except anonymised and aggregated with all of the other survey responses, without your permission.
- Information about usage of our website obtained from Google Analytics, which may include IP addresses. We use this to analyse activity on www.greenfunders.org. For example, this helps us to look at the number of visits to specific pages to track how useful those pages are.
What about spam?
We will only send you emails or other messages where you have signed up to receive these, or if we have a legitimate reason to believe that you are likely to be interested in our work. You will only receive EFN newsletters and other mass communications if you have signed up receive these.
We will always tell you how you can unsubscribe from our mass communications and other emails, invitations and messages, should you decide that you no longer wish to receive them.
How can I access and update my personal information?
You can contact us at any time to ask where we got your details from, what information we hold on you and to update it or ask us to delete it. Please contact us via our ‘Contact us’ page.
Will EFN share my information with anyone else?
EFN will never share your information with anyone outside of the organisation without your permission.
Security Measures
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access, including password protected databases, computers and phones with access to the databases. Our databases are only accessible by EFN staff members.
How do I contact EFN if have a question about privacy issues?
If you have any questions or concerns about privacy issues, you can use the form on our ‘Contact us’ page.
Access to your information
If you would like to know what personal information EFN holds about you and how we got your details, you may make a request for copies of this information. Please contact us via our ‘Contact us’ page.
Information on Visitors
During the course of any visits to www.greenfunders.org, the pages you see, along with something called a cookie, are downloaded to your computer. A cookie is a small text file held on your computer and most browsers provide the facility to view and delete them. You can also elect to be warned when a cookie is being created and even decline to accept cookies. We would recommend that you leave cookies enabled, which is the default setting, and many websites will fail to work correctly without them. Most websites use cookies because cookies can help the visitor to navigate through the site and they can be used to store useful information. It is also helpful for the website provider to track how you arrived at the site, for example by clicking on a link found with a search engine like Google. Cookies can also be retained on your computer and the information read by the website provider when you return to the site at a later date.
When you request a page on www.greenfunders.org you send certain information in accordance with the HTTP protocol to our web server so that it knows where to send the data requested. This data includes the IP Address allotted to your computer. This data is saved and analysed to provide useful information on the amount of traffic to the website and the efficiency with which it is handled by our server. We do not routinely use the IP Address for any purpose but we retain the right to do so to track down any malicious traffic designed to interfere with our servers (e.g. viruses).
Notification of Changes
This Privacy Policy Statement may be revised over time as new features are added to www.greenfunders.org or as internet security and privacy standards evolve. We will post notification of any changes prominently.
Last updated: 24 May 2018